Short answer: Meydan's online cancellation asks for a shareholder(s) resolution at the document-submission step — recording the decision to wind up the company and naming your liquidator (an authorised auditor). It must be on Meydan's current official template (recently updated), and complete: company name and licence number, date, subject, liquidator name and credentials, the share-cancellation clause, and signatures. We prepare it on the latest template — we just need your trade licence and the liquidator's details. Then the rest of the online cancellation can proceed.
Closing a Meydan company through the portal is mostly smooth — until step 3. You choose the licence, answer the cancellation questionnaire, and then the system asks you to upload a board resolution, and suddenly you're stuck, because you don't have one and it isn't obvious what it should say. It's the single most common sticking point in a Meydan cancellation, and it's easily solved once you know what the document is and what it must contain.
What it isWhat is the board resolution, and why does Meydan want it?
A Meydan cancellation is a voluntary winding up of the company, and the law and the free zone both want the owners to have formally decided that. The shareholder(s) resolution is that formal decision, in writing: it records that the shareholders resolve to wind up and cancel the company, and it appoints the liquidator who will close the accounts. Meydan requires it at the document-submission step of the online cancellation, alongside a bank account clearance or account-closure letter where one applies.
Without it, the application simply cannot move past that step. It isn't a long or complex document — but it has to be the right format and correctly filled in, or the portal (or a Meydan reviewer) will bounce it.
The templateUse Meydan's current template — not your own, and not an old one
Two traps here. First, use Meydan's official template, not a generic board resolution of your own — the portal expects Meydan's prescribed cancellation-resolution format, and a home-made version can be rejected. Second, and more easily missed: Meydan has recently updated the template, so a copy you used before, or one a previous provider gave you, may no longer be the accepted version.
What the resolution must contain
The current Meydan cancellation resolution is short, but every field has to be right:
| Field | What goes in it |
|---|---|
| Company | The full company name exactly as on the licence |
| Licence number | The Meydan trade licence number |
| Date | The date the resolution is executed |
| Subject | Voluntary winding up of the company |
| Liquidator name and credentials | The appointed liquidator — auditor firm name and registration details |
| Resolution clause | Each shareholder's shareholding interest in the company is cancelled as at the date |
| Shareholder(s) & signature | Name(s) and signature(s) of the shareholder(s) |
A missing licence number, or the liquidator's credentials left blank, is enough on its own to have the document returned — so it's worth getting right the first time rather than cycling through rejections.
The liquidatorWhy the resolution names a liquidator
The field people most often can't complete is the liquidator's name and credentials. It's there because a voluntary cancellation needs a liquidator — an authorised auditor — to close the final accounts and issue the liquidation report Meydan requires to cancel the company. The resolution formally appoints that liquidator, so Meydan asks for the firm's name and registration number in the document itself.
This is why the board resolution and the liquidation report go together: the resolution appoints the liquidator; the liquidator then produces the report. As a Meydan-approved auditor, we can be named as your liquidator and complete that field with our credentials — which also means the same firm carries the closure through to the report.
Where the resolution sits in the cancellation
The board resolution is step 3, document submission, of the Meydan online cancellation — after choosing the licence and the cancellation questionnaire, and before the formation package and payment. At that step the portal asks for the resolution and, if applicable, a bank account clearance / account-closure letter. Clear it, and the application proceeds to the fee (AED 2,020 for the licence cancellation) and on to the stage where Meydan asks for the liquidation report. For the full walkthrough of the online steps, see our guide to cancelling a Meydan licence in the portal.
We'll prepare the resolution — and act as your liquidator
Fastlane is a Meydan-approved auditor. We complete Meydan's current board-resolution template, act as your appointed liquidator, and prepare the liquidation report Meydan requires — handling the resolution and the report together from AED 1,499 + VAT (separate from Meydan's own AED 2,020 cancellation fee). Send your trade licence and we'll get you past the document step today.
+971 55 127 3479 · info@fastlanecareer.com
Related guides and services
- Meydan liquidation & audit report — the report Meydan requires to cancel the company.
- Meydan liquidation report: returned application — what to do when Meydan asks for it.
- How to cancel a Meydan licence online — the portal steps, start to finish.
Meydan Liquidation
The liquidation report and closure.
Portal Walkthrough
The online cancellation, step by step.
Meydan Audit
Meydan-approved auditor services.
Frequently asked questions
It is a shareholder(s) resolution recording the formal decision to voluntarily wind up and cancel the company, and appointing the liquidator. Meydan requires it at the document-submission stage of the online cancellation, alongside a bank account clearance letter where applicable. Without it, the application cannot progress past that step — which is exactly where most people get stuck. It is a short, standard document, but it has to be on Meydan’s current template and correctly completed.
Meydan’s official template. Meydan provides a prescribed shareholder-resolution format for cancellation, and the portal expects that format — a generic board resolution of your own can be rejected. Note too that Meydan has recently updated the template, so an old copy you or a previous provider used may no longer be the accepted version. Always start from the current Meydan template; we complete that current version for you. [VERIFY you are on the latest Meydan template.]
The current Meydan cancellation resolution captures: the company name and licence number; the date; the subject (voluntary winding up of the company); the liquidator’s name and valid credentials; a resolution clause confirming that each shareholder’s shareholding interest in the company is cancelled as at the date; and the signature(s) of the shareholder(s). It is short, but every field matters — a missing licence number or liquidator credential is enough to have it bounced.
Because a Meydan cancellation is a voluntary liquidation, and the liquidator — an authorised auditor — is the party who prepares the liquidation report Meydan requires to close the company. The resolution formally appoints that liquidator, which is why Meydan asks for the liquidator’s name and valid credentials (firm name and registration details) in the document. We can act as your appointed liquidator and complete the resolution accordingly.
Very little: your Meydan trade licence (for the company name and licence number) and confirmation of the shareholder(s) who will sign. If we are acting as your liquidator, we insert our own name and credentials; if another auditor is appointed, we need their details. We complete Meydan’s current template and return it to you ready to sign and upload at the document-submission step — usually the same day.
It sits at step 3, document submission, of the Meydan online cancellation — after you choose the licence and complete the cancellation questionnaire, and before the formation package and payment. At that step the portal asks you to upload the board resolution and, if applicable, a bank account clearance / account closure letter. Getting the resolution right unblocks the rest of the online cancellation.
Yes. We complete Meydan’s current board-resolution template, act as your appointed liquidator, prepare the liquidation report Meydan requires, and guide the online submission through to the cancellation certificate — we handle the resolution and the liquidation report together from AED 1,499 + VAT (separate from Meydan’s own cancellation fee). Send us your trade licence to start.
Fastlane Tax Team
Meydan-Approved Auditor · FTA-Registered Tax Agent · Dubai
This article was prepared by the team at Fastlane Management Consultancy, a Dubai-based Meydan-approved auditor and FTA-Registered Tax Agent. We prepare Meydan cancellation board resolutions, act as appointed liquidator, and produce the liquidation reports Meydan requires to close free zone companies.