The very first upload on the Meydan Free Zone cancellation portal is called "Board resolution", and for an FZ LLC that document is the Shareholder(s) Resolution for Company Cancellation. It is a one-page document, but Meydan's reviewer checks it against the liquidation report and the licence, and the FTA later uses its date as the cessation date. Fastlane drafts the resolution together with the Meydan liquidation report so the two agree; here is what it has to contain.
The layout Meydan expects
Meydan does not publish a mandatory form, but the resolutions that pass without query share the same skeleton: a heading, a two-row company table, a recital, a resolutions table and a closing clause.
| Element | Wording that works | Why the reviewer checks it |
|---|---|---|
| Heading | Shareholder(s) Resolution for Company Cancellation | Identifies the document type at a glance |
| Company / Licence Number | Exact legal name incl. "L.L.C-FZ"; licence number as on the licence, e.g. 2312675.01 | Must match the licence chosen in step 1 |
| Recital | "The Company duly registered in accordance with the rules and regulations of Meydan Free Zone… hereby adopt the following resolutions as effective on the date of execution… (subject to the approval of Meydan Free Zone)" | Makes the resolution conditional on Meydan approval, which Meydan requires |
| A. Date | Date of signing, e.g. September 08, 2026 | Becomes the cessation date for the liquidation report and for CT deregistration |
| A. Subject | Voluntary winding up of Company | Distinguishes voluntary from compulsory liquidation |
| A. Liquidator name and valid credentials | Audit firm, signing partner, registration number | Must equal the signatory on the liquidation report |
| A. Conclusion | "As at the Date, each Shareholder's shareholding interest in the Company is cancelled." | The operative clause |
| B. Execution clause | "The Shareholder(s) of the Company have voluntarily and jointly executed the foregoing resolutions." | Followed by each shareholder's name, signature, date |
The five things that must match across resolution, report and licence
- Company name, character for character"L.L.C-FZ" with the hyphen, as printed on the licence. A resolution for the company's former name is rejected if the name changed during the licence year.
- Licence numberIncluding the ".01" suffix Meydan uses for the first licence of an entity.
- LiquidatorThe firm and person named here must sign the report uploaded as the clearance from external authorities letter. Fastlane's signing details go on both documents from the same template.
- Date sequenceResolution date ≤ liquidation report date ≤ portal submission date. The report's balance sheet is drawn up as at the resolution date.
- ShareholdersEvery shareholder on the licence signs. For a corporate shareholder, the authorised signatory signs and attaches the parent's resolution or POA.
Corporate Tax deregistration must be applied for within three months of cessation, and the FTA takes the winding-up resolution as the cessation event. A resolution signed on 8 September 2026 means a CT deregistration deadline of 8 December 2026, regardless of when Meydan issues the cancellation certificate. Why the Meydan report is not the FTA submission.
Two shareholders, or a corporate shareholder
Where the company has more than one shareholder, section B is executed by each of them and the conclusion in section A applies to "each Shareholder's shareholding interest", which is why the template uses the plural in brackets. Meydan will compare the signatures to the shareholder list on the licence and the passport copies on file. Where a shareholder is a company, the person signing must be its authorised signatory; attach the parent company's board resolution approving the winding up of the Meydan subsidiary, or a power of attorney, as a second page of the same PDF. If a shareholder is overseas and cannot sign in time, a scanned signature is accepted for the portal upload, but keep the wet-ink original for Meydan to request later. A resolution signed by only some of the shareholders is the single most common reason the "Board resolution" slot is queried.
What the resolution does not need
No notarisation, no Meydan stamp before upload, no reference to the AED 2,020 immigration card cancellation fee, and no list of assets. Bank closure is handled by the separate declaration and slot in step 3, and the financial position lives in the liquidation report. Keeping the resolution to one page with these seven data points is what gets it through unchallenged.
1) Cancel every employee and investor visa → 2) cancel the immigration (establishment) card → 3) only then can the licence cancellation application be filed. The portal states this on the very first screen: "The cancellation of all visa/s and immigration cards must be completed before proceeding with the cancellation of the Company Formation." If you are being blocked, this guide explains what to clear first.
Where it goes on the portal
Step 3, first slot, labelled "Board resolution". Once uploaded the tile shows the file name and "Complete" with a bin icon; the review page in step 7 displays a PDF icon against "Board resolution". The full walkthrough covers the remaining seven steps.
We draft the resolution for you. Send the licence copy and shareholder passport on WhatsApp; Fastlane returns the resolution for signature and the Meydan liquidation report together, from AED 1,499, or AED 1,999 with the final CT return and CT deregistration.
Enquire nowWhatsApp usWorked example: sole shareholder, dormant company
A Meydan FZ LLC with one individual shareholder, no visa and no bank account resolved to wind up on 8 September 2026 naming Fastlane's partner and registration number as liquidator. Because there were no transactions, the dormant-company liquidation report was issued on 10 September at the resolution date showing share capital of AED 10,000 unpaid and a nil net position, with a line confirming no bank account was ever opened. Both PDFs were uploaded on 11 September, the three declarations ticked, AED 2,020 paid. The reviewer raised no query; the file cleared after the 15-day notice (timeline detail). The FTA deregistration was filed on 20 September, well inside the 8 December deadline, and the whole closure cost AED 2,020 + AED 1,999 = AED 4,019.
Common reasons Meydan queries the resolution
| Query | Fix |
|---|---|
| Liquidator on resolution differs from report signatory | Re-sign the resolution naming the actual signing firm and partner |
| Licence number missing the suffix | Copy the number exactly from the licence PDF |
| Only one of two shareholders signed | All shareholders sign, or attach a POA |
| Report dated before resolution | Re-date the report; the balance sheet date stays the resolution date |
| Subject says "closure" or "deregistration" | Use "Voluntary winding up of Company" |
The complete Meydan liquidation report requirements sit alongside these resolution rules.
Read alongside: the rest of the Meydan closure series
These earlier guides cover the parts this article leaves out: the full Meydan licence cancellation cost, what the liquidation report must contain, how the annual Meydan audit report is filed, how long a Meydan liquidation takes, closing a dormant Meydan company, the no-visa closure route, establishment card cancellation and the 15-day announcement process.
Need the Meydan liquidation report done this week?
Fastlane is a Ministry of Economy-approved auditor and prepares the IFRS liquidation report Meydan accepts, from AED 1,499. Ask for the AED 1,999 bundle if you also want the final Corporate Tax return and CT deregistration handled.
Enquire nowWhatsApp usFrequently asked questions
Do I need a board resolution or a shareholder resolution to cancel a Meydan licence?
The portal slot is called 'Board resolution', but a Meydan FZ LLC files a Shareholder(s) Resolution for Company Cancellation. Where the shareholder is also the sole director it is the same document.
What must the Meydan cancellation resolution contain?
Company name and licence number, the resolution date, the subject 'Voluntary winding up of Company', the liquidator's name and registration number, and a conclusion that each shareholder's interest is cancelled as at that date, followed by shareholder signatures.
Who is named as liquidator in the resolution?
The Meydan-approved audit firm preparing the liquidation report, usually with the signing partner's name and the firm's registration number. The name must match the report exactly.
Does the resolution date matter for Corporate Tax?
Yes. The FTA treats the resolution date as the cessation event, and the three-month CT deregistration window runs from it — not from the Meydan cancellation certificate.
Does the resolution need notarisation for Meydan?
No. A signed and dated resolution on plain paper, uploaded as PDF, is accepted for the portal application. Meydan may ask for original signatures if the shareholder is a corporate entity.
Can the liquidation report be dated before the resolution?
It should not be. The resolution appoints the liquidator; a report dated earlier than its own appointment is a common reason for a query.